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Human Resources » Benefits Information
Center » Paid Time Off (PTO)
General
Information
NWHSU believes in allowing employees
the opportunity to plan and manage their own time off and
therefore, has established Paid Time Off (PTO). PTO can be
used for any planned or unplanned reason including vacation,
personal illness, family needs, illness of a dependent child,
personal business, additional holidays, appointments with
health care providers, etc.
It
is available to all regular full time and regular part time
employees (budgeted for 20 or more hours a week). All PTO
for regular part time employees is pro-rated.
PTO
hours accrue every fiscal year based on the PTO schedule
listed below and the employee's anniversary date. It begins
on the employee's first day of employment and does not accrue
if an employee is on Short
Term Disability or Long
Term Disability or any unpaid leave of absence.
In these situations, accruals resume when the employee returns
to work.
Employment
Category
|
Years
of Service |
Accrual
Rate |
Executive
Level, Faculty Vacation Plan B
|
0+
Years |
8.31
hours/pay period 27 days/year |
Department
Head, Directors
|
0
- 3 Years
|
6.78
hours/pay period 22 days/year
|
| 4 + Years |
8.31 hours/pay period
27 days/year |
Regular
Full Time
|
0
- 2 Years |
5.23
hours/pay period 17 days/year |
| 3 Years |
5.85 hours/pay period
19 days/year |
| 4 - 7 Years |
6.77 hours/pay period
22 days/year |
| 8 + Years |
8.31 hours/pay period
27 days/year |
Regular
Part Time (budgeted for 20 or more
hours/week) |
0
- 2 Years
3 Years
4 - 7 Years
8 + Years |
Pro-rated
portion of full time accrual, based on normal schedule.
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Employees are responsible to
plan and manage their own PTO hours by referring to their
pay check stubs or PTO reports.
PTO
is to be requested with as much advance notice as possible
and must not interrupt workflow. Employees should schedule
their PTO using a Vacation/Sick
Leave form or other method approved by their supervisor
and submit it to their supervisor. If the request is denied,
the supervisor will discuss it personally with the employee.
If the absence has been unplanned, the employee should complete
this form when they return to work or ask their supervisor
to complete it for them. Non-exempt employees should note
PTO on their timesheet
and exempt employees should record PTO on the Professional/Faculty
PTO form as well. PTO can be used in increments
of 1/4 hour or more. Employees must use PTO hours to cover
their absences. If an employee does not have enough PTO hours
to cover an absence, he/she will only be paid to a "zero" (0)
balance.
At
the end of each fiscal year, unused account balances up to
the amounts indicated in the following table will be carried
forward to the next fiscal year. However, this PTO time must
be used prior to the end of the new fiscal year or it will
be transferred to the Sick
Leave Only account. Any time an excess of the
maximum carryover amount will be transferred to the Sick Leave
Only account.
Employment Category
|
Years
of Service |
Maximum
Carryover |
Executive
Level , Faculty Vacation Plan B |
0+
Years |
160
hours 20 days |
Department
Head, Directors |
0
- 3 Years |
120
hours 15 days |
| 4+ Years |
160 hours 20 days |
Regular
Full Time (40 hours/week) |
0
- 2 Years |
80
hours 10 days |
| 3 Years |
96 hours 12 days |
| 4 - 7 Years |
120 hours 15 days |
| 8 + Years |
160 hours 20 days |
Regular
Part Time (budgeted for 20 or more hours/week) |
0
- 2 Years
3 Years
4 - 7 Years
8 + Years |
Pro-rated
portion of full time accrual, based on normal schedule.
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Pay in lieu of actually taking
time off will not be granted. Accrued but unused PTO will
be paid to an employee at the time employment terminates.
FAQs
Q: Does PTO
accumulate by calendar year, by academic year or by anniversary
date?
A:
PTO accumulates by academic year.
Q: How much
PTO time is carried forward from year to year?
A:
You are able to carry over ten (10) days, fifteen (15) days
or twenty (20) days of PTO into the next academic year depending
on your years of service at NWHSU. Anything greater than
that will be placed into your Sick
Leave Only (SLO) account.
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