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Human Resources » Payroll Information
Center » Time
Reporting
General
Information
State and federal laws require
the University to keep accurate records of time worked by
all non-exempt employees. Our time keeping system works not
only to assure we comply with the law, but also to assure
that employees are paid in full for all the time they have
actually worked. The approved time record is used to compute
earnings on the basis of hours worked.
Non-exempt employees must accurately
record the time they begin and end their work, in addition
to any departure from work for any non-business reasons. Overtime
work must always be approved before it is performed. All timesheets
must be approved and turned in by 10 a.m. the Monday following
the end of the pay period. Timesheets turned in late will
be paid the Monday following the normal pay day. Employees
should see their supervisor for accurate time reporting instructions.
Altering,
falsifying, tampering with time records, or recording time
on another employee's time record/sheet may result in corrective
action, up to and including termination of employment.
FAQs
Q: Do I need
to make a note on my timesheet as to what hours are being used for what?
A:
Yes, this will help to ensure that you are paid correctly
and it also helps to ensure that your accruals for PTO and SLO are correct.
Q: If I'm taking
time off for a doctor's appointment, how do I record the time
off?
A:
On the PTO sick line on the
timesheet.
Q: How do I
indicate holidays on my timesheet?
A: There
is a separate line for holidays on the timesheet. The hours
of holiday (regular work schedule only) should be noted
on the correct date. For example: if you are regularly scheduled
to work 6 hours on the day on which a holiday falls, you
should put only six (6) hours of holiday time on your timesheet.
Q: What is
the line "other absences" used for?
A: To
designate time off for - bereavement,
jury
duty, longevity and other
approved leave.
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