How to Apply for Student Employment

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All student employment positions are posted on the University website to allow all students an equal opportunity to apply for employment. The Human Resources Department determines wages. All Federal Work Study funds are subject to IRS tax rules and regulations.

How to apply

  1. Check our online job listing for all current student employment opportunities and to complete an online application.
  2. The hiring supervisor will review your application and may contact you for an interview.
  3. After your application is approved by the hiring supervisor and forwarded to Human Resources, you will receive a confirmation email from Human Resources. This email may ask you to complete new hire documents prior to employment - you will be directed to their location in Moodle.
  4. Turn in your completed documents to Human Resources (room 113).
  5. You may begin working only after you have turned in your documents. Student Employment Timesheets are available in the Student Employment section of Moodle.

If you have any questions about student employment, contact Human Resources.

Required new student employment forms

New student employees are required to complete an I-9 Eligibility Form and a W-4 Tax Withholding Form and turn them into Human Resources (room 113) before beginning any duties.

Failure to provide the required documentation and identification may delay your employment start date.

Download instructions for fill-in PDFs

The I-9, W-4 and Direct Deposit forms are fill-in PDFs. If you experience any difficulty downloading a fill-in form, you may use:

  • Internet Explorer - automatically opens the fill-in form for you to complete and save
  • Another browser (e.g. Firefox, Chrome) - click on "Open With a Different Viewer", then open with Adobe Reader and the form will display as a fill-in form for you to complete and save (If you receive an error message, switch to Internet Explorer)

I-9 Eligibility and Authorization Form (fill-in pdf) - see download instructions

Northwestern participates in E-Verify, the Federal Government's electronic verification system with the Department of Homeland Security U.S. Citizenship and Immigration Services to ensure all employees can legally work in the United States. 

The I-9 form (on pages 7-8) requires identification establishing identity and eligibility to work in the U.S. Be prepared to show your original identification documents at the time you submit your student employment forms - the list of acceptable identification is on page 9.

W-4 Tax Withholding Form (fill-in pdf) - see download instructions

Completion of this form is required in order for Northwestern to withhold the correct federal income tax from your pay and is dependent upon your personal/financial situation. NOTE: Exempt from taxes requires the W-4MN Tax Exemption Form (pdf) and must be included with the W-4 Tax Withholding form.

Student Employment Direct Deposit Form (fill-in pdf) - see download instructions

Participation in direct deposit is optional but highly encouraged. With direct deposit, your net pay is automatically deposited in your bank account on the 15th of each month or as indicated in the student employee pay schedule. NOTE: Direct deposit is for student employment only.

EEO Tracking Form (pdf)

The Equal Employment Opportunity form is voluntary. Refusal to provide this information will not subject you to any adverse treatment. Northwestern invites student employees to voluntarily self-identify their gender, race and ethnicity in order to comply with certain governmental recordkeeping.

Employee Personnel File and Privacy Laws/FERPA (pdf)

You have the right to review your personnel file while employed at Northwestern. Your personnel file is separate from your academic records. As a student employee, you have an obligation to understand and abide by Northwestern policy as it relates to privacy laws and FERPA.

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